We take your privacy very seriously and will not misuse your data in any way. This privacy policy describes who we are, what personal data we collect, who we share your data with, what rights you have and how we protect your data.
Who we are
SpecialEffect is a registered charity (1121004) and our registered office address is: SpecialEffect, The Stable Block, Cornbury Park, Charlbury, Oxfordshire, OX7 3EH. SpecialEffect is a registered data controller (ICO registration number Z1643859).
What personal data we collect and why we collect it
Comments
When you leave comments on this website we collect the data shown in the comments form, and also your IP address and browser user agent string to help us detect spam.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
Visitor comments may be checked through an automated spam detection service.
Please note that if you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact form
Where you have submitted information via the contact form on this website, we may collect your name, email address, phone number and comments in order to respond appropriately via your email address or phone number.
Email newsletter
Where you have provided your email address on this website to sign up for our email newsletter, we will use it to keep you informed about the work of SpecialEffect via an email newsletter. This is provided via the MailChimp service and you may unsubscribe at any time. MailChimp retains your email address but does not share data between clients. Its security policy is available here: https://mailchimp.com/about/security/ We may also keep a record of your email address on our internal CRM system allocated only for email newsletter consent.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in (if at all), we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select ‘Remember Me’, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after one day.
Registered users
For users that register on our website (if any), we store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
Our website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help us analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for our website operators and providing other services relating to website activity and internet usage.
Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser. However, please note that if you do this you may not be able to use the full functionality of this website.
To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.
Who we share your data with
We do not sell or rent your personal data or information to any third party or share your information with third parties for their marketing purposes.
We will disclose your data or information if required by law, for example by a court order or for the prevention of fraud or other crime.
We may pass your information on to third party service providers, agents or subcontractors for the purposes of completing a task or providing services to you on our behalf. However, we disclose only the personal information necessary to deliver that service and have a contract in place that requires them to keep your information secure and not to use it for other purposes.
We do use third party providers for our IT Support, CRM, website and backup systems. We also sometimes use external consultants for projects. If you require more information on these, please contact us on dataprotection@specialeffect.org.uk.
What rights you have over your data
You have the right to ask for a copy of the personal information we hold relating to you. To do this please contact dataprotection@specialeffect.org.uk or by post at: Data Protection Lead, SpecialEffect, The Stable Block, Cornbury Park, Charlbury, Oxfordshire, OX7 3EH
You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
You also have the right to lodge a complaint about our processing of your personal data with the UK’s Information Commissioner’s Office.
How we protect your data
Any personal information we hold that you have given us is treated securely and is protected on our internal systems. We mitigate the risk of hosting your information on our secure server by storing it in a locked room in a secure building, with limited access.
Links to other websites
Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.
In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
More questions?
To contact SpecialEffect with a data protection query regarding the processing of your personal data, please email dataprotection@specialeffect.org.
Changes to this privacy notice
We keep our privacy notice under regular review. This privacy notice was last updated on 18/10/2019.
